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Role of the Executive Board
The role of the Board is to take responsibility for the delivery of PHSO’s strategic vision, policies and services to the public and other stakeholders. It also provides a forum for the discussion of the development and co-ordination of major work programmes and provides leadership to all staff working for PHSO.
The Board takes specific responsibility for:
- developing and agreeing the three year Strategic Plan and the Corporate Plan
- ensuring co-ordination of, and agreeing to, the annual divisional business plans
- establishing a clear framework for accountability in delivering plans
- ensuring that risks are actively identified and addressed
- agreeing high level budget allocations
- agreeing an appropriate performance monitoring framework
- monthly performance monitoring of PHSO’s business
- agreeing corporate policies (e.g. employment policies, casework policies)
- providing staff with a clear and compelling sense of purpose and direction
- effective communication of its decisions.
Membership of the Executive Board
The Board comprises the Ombudsman, who acts as chair, the Deputy Ombudsman, the Deputy Chief Executive, and the Director of Policy, Information and Communications.
Accountability
The Ombudsman is solely accountable to Parliament for the decisions and operation of her Office. The Deputy Ombudsman, Deputy Chief Executive, and Director of Policy, Information and Communications are individually accountable to the Ombudsman for actions within their areas of responsibility.
Meetings of the Executive Board
These shall be held fortnightly on a planned cycle of dates set in advance. Normally meetings will be held on Tuesdays with the exception of public holidays or other planned arrangements.
Papers for the Executive Board
Minutes of each meeting will be produced and actions recorded in a rolling action plan. These will be made available to staff via the intranet along with any Executive Board papers within five days of the meeting. Confidential items will not be made available.
Communication
There will be a cascade briefing of key messages to managers within two days of the first meeting of the Executive Board in the month. Managers will be expected to disseminate the messages to their staff within two weeks of receiving the briefing.
Review of Executive Board Terms of Reference
The Executive Board Terms of Reference will be reviewed on a biannual basis from March 2007.
March 2007
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